Conduct systematically assessment to a new supplier is a critical start step for supplier excellence management
No matter for new suppliers or for current suppliers, conduct regular on-site assessment is necessary for supplier excellence management.
Supplier assessment is gathering specific information about suppliers and their business through questionnaires. It is the process of asking users, both internal and external, questions for specific information.
Supplier assessment is carried out to evaluate a supplier, based on the specific requirements of the buyer organization.
For example, if a supplier lists their association to a specific category of materials during registration, then the supplier can be asked questions on the category of materials.
The requirements are transformed into questions in a questionnaire that the internal and external users must answer.
Each requirement type has a questionnaire that is associated to it.
Struacture Of The Assessment System
Potential New Supplier Basic Information Investigation
Collect basic information for new suppliers
Supplier Vision, Strategies, Culture
Supplier shareholding structure and management system
Cost modeling and cost management capabilities
Personnel and employees structure information
Sales and market information[Customers Reference: If any customers among Fortune Global 500 Companies]
Technical and R&D capabilities potential assessment
Supply Chain Management
Lean Production Management System
Product capabilities assessment[Core producing equipments list, Production capacity...]
Quality Management System[Certificates, Quality process capabilities planning, controlling tools...]
HES Management Systems
Inspection and test capabilities
Initiating Supplier Assessments
You can initiate a supplier assessment for potential new suppliers or current suppliers based on monitoring criteria.
Preparation of Assessment Questionnaires & Assessment Checklist Form
We should get the Questionnaires & Assessment Checklist Form ready before visiting a supplier.
Supplier Assessment Participants
The sourcing engineer assembles an appropriate assessment and audit team, ideally consisting of representatives from Quality, Engineering, Materials, and Purchasing, and schedules the on-site assessment.
Editing Master Data
We would edit the Master Supplier Assessment Checklist Form and collect the information and conduct fact check on site.
Supplier Assessment Timeline
We would plan the timeline , when the supplier assessment activity is Started, In-progress, or Finished.
We would reopen an assessment when the information provided by a supplier is not clear or is contradicting between internal and external respondents.
Approving Supplier Assessments
After the supplier assessment is reviewed by the customer and no further modification, then customer should approve the supplier assessment.
Releasing Supplier Assessments Report
We would release a supplier assessment report immdieatly once finished the on-site assessment and audit
Supplier On-site Assessment Report
360 degree information on suppliers, this is the base for
Strategic sourcing planning
Sourcing strategies planning
Strategic negotiation planning
Supplier excellence management
Supplier Relationship Management planning